Planning an on-campus meeting, lecture, dinner, or conference? Conference Services is 在这里 to make your planning go as smoothly as possible.

During the school year (mid-September through mid-June), meeting spaces are available for day, 晚上, or weekend use. Summer availability expands to include multiday events.

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步骤1

去 EMS Roomfinder to check for availability of your event

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步骤2

Once you see your room is available, book your room in Roomfinder

  • Depending on the space that you are requesting, additional approvals may be requested (President's Dining Room, Athletic Spaces, 音乐空间, SUB.)

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步骤3

You will receive a confirmation email from Conference Services that your request was approved or denied

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步骤4

Once your space is approved, complete the Building Checklist for facilities. If your event is in 上层Gwinn, contact Conference Services.

For any work requests you may have, submit them 在这里.

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步骤5

Send room layouts to Facilities, if in 上层Gwinn, send room layout to Conference Services.

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步骤6

If bringing a group of 10+ people go to 房间仪. If catering is needed contact catering at catering@cristinaserrano.net.

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步骤7

Confirm your room setup 1 week before the event.

主要活动vs. 其他活动

SPU events are defined by two categories — “Main 事件” and “其他活动”. They are co-curricular, 教育, and social programs that enhance and promote the University’s academic and community environment. 主要事件 are given priority during the autumn, winter, and spring academic quarters.

主要事件 are reoccurring events that support the broader SPU mission, as determined by the President’s Cabinet.

  • Examples: Homecoming, Group, Faculty Dinner, Board of Trustees meetings.

其他活动 are those that fit into the broader description of SPU events; they are primarily designed for, and attended by, SPU的学生, 教师, 工作人员, and their guests; and/or, they are primarily funded by SPU dollars.

  • These events are reserved on a first-come, first-served basis after SPU main events are scheduled.

Policies for Internal 事件:

  • You may place up to three holds for a single event.
  • Holds expire 90 days from the date they are placed or 30 days before the proposed event date, whichever comes first.
  • If you place a hold within 30 days of your event, your hold will expire three days from the date it is placed.
    • Please confirm your event date and release your holds as soon as possible so we can maximize usage of 上层Gwinn.
  • You may change your confirmed event date at any time, up to one week before your event, without penalty, as long as your new date is also available.
  • You may cancel a confirmed event in 上层Gwinn up to 30 days before the event without penalty. Any event cancelled within 30 days will be charged a $100 cancellation fee.

Internal or 外部?

A student presents at the 2022 Social Venture Plan competition in 上层Gwinn Commons

Internal events

事件是 内部 if: the event is primarily for SPU的学生, 工作人员, or 教师; and if an SPU department will be paying for the event via an interdepartmental (ID) charge without being reimbursed by an outside organization.

Internal events
A conference meeting in 上层Gwinn Commons

External events

事件是 外部 if the primary audience for the event is not SPU的学生, 工作人员, or faulty; and if a non-SPU organization will be paying for the event via check or charge (even if an SPU 教师 or 工作人员 is a member of the organization). If an SPU department is sponsoring the event by paying for some or all of the fees, but an 外部 organization is planning and executing the event, it is still considered 外部.

External events